Thesis & Dissertation Submission Procedures for Engineering Graduate Students
Steps required:
| 1. | Format your thesis/dissertation - Master's and D.Sc. students must submit a physical draft of their thesis/dissertation (prior to any submission of final copies) in order to receive a pre-approval on the basic formatting. This must be done by the published deadline on the academic calendar. Ph.D. students do NOT need to follow the practice of receiving an initial format approval, but they should check with the Doctoral Dissertation Guide (.pdf) for specific requirements. All engineering-based graduate students may make use of the Engineering D.Sc. and Masters Thesis_ Format Guideline templates available in WORD or LaTex format. (NOTE: Full formatting details, as well as submission procedures, are outlined in these templates.) |
| 2. | Final oral defense -A thesis/dissertation acceptance form must be completed and signed by all committee members before proceeding further with submission of final materials for publication. The student’s departmental administrative assistant will make copies of the acceptance form and send the original form to the Registrar’s office. |
| 3. | Electronic submission - Once fully approved, the Student must convert the thesis/dissertation into a PDF format. Then, the appropriate option below can be selected in order to electronically submit the finished material. Master's electronic submission D.Sc. electronic submission Ph.D. electronic submission |
| 4. | Hardcopy submission -
1) After submitting the material electronically, the student will need to submit physical copies. Three hardcopies should be submitted unless the department advises otherwise (i.e., 1 for the advisor, 1 for the departmental library, and 1 courtesy copy for the student). The final copies must be printed using only one side on 8.5 x 11 inch white paper and minimum 20-pound weight. (Most printer and copier paper qualify, but a high-quality watermarked or 10-25% cotton paper is recommended.) Print should be letter quality. Copies submitted should not be bound, stapled, clipped or hole-punched. Each copy should be placed in a separate unsealed manila envelope with a copy of the short title page (see description below) securely taped to the outside of each envelope. Master’s and D.Sc. students should submit the hardcopies to Engineering Student Services located in Lopata 303; Ph.D. students should submit the hardcopies to the Graduate School of Arts & Sciences Office located in Umrath Hall, Room 162. These unbound copies will be returned professionally bound several months later to the department for distribution. Short Title page is a loose sheet containing (1) a short title of 35 letters or less (including spaces), (2) the author’s last name, (3) the degree, and (4) the year of its award, centered on the and punctuated.[1] This short title sheet is to be taped securely to the outside of each manila envelope as described above. This information lets the bindery know what to put on the spine of the bound copies. The title will be truncated if longer than 35 characters. |
NOTE TO DOCTORAL STUDENTS: Doctoral students must also submit a Survey of Earned Doctorates form. This form needs to be printed out, completed and submitted with the final, physical copies of the student's dissertation. Ph.D. students are also asked to complete the Post-Graduate Job Survey. All Ph.D. students should see the Graduate School of Arts & Sciences website and forms for complete details and requirements.